Now that the Mayor has made an announcement in the Bruhat Bengaluru Mahanagara Palike Council meeting that Ward Committee (WC) meetings will be held on the 1st Saturday of every month, beginning in December. Now it is up to the citizens and ward committee members to ensure that the councillors and ward committee secretaries follow the WC Rules, conduct the meetings regularly and become accountable to the community, bringing in true decentralisation.
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Below is a summary of the rules regarding the functioning of ward committees which citizens should insist upon. Unless we do this, it is no use blaming BBMP if the city continues to be the way it is with potholes, garbage, encroachments and polluted lakes, etc. Rules require that notice of the Ward Committee meeting has to be issued seven clear working days prior to the 1st Saturday of the month.
The 1st Saturday in December happens to fall on December 1st. Hence, we have to ensure that the notices for the meeting in December are issued and publicised in all public offices in the ward by Friday 23rd November. Please share with others in your contacts who may be interested.
Highlights of Ward Committee Rules -June 2016
Duties of Secretary of ward committee
- Meeting date and agenda to be fixed in consultation with Chairman (this has been fixed now as the 1st Saturday of the month, beginning in December)
- Meeting notice to members and officials to be issued seven days before meeting by Secretary.
- Forward all resolutions of ward committees to concerned authorities for action
- Responsible for protection of Corporation property
- Provide all necessary information to committee on schemes for the ward
- Have custody of all documents.
- Endeavour to furnish all information in public domain
- Rule 4(g): Ensure follow-up action and provide Action Taken Reports on all resolutions of the ward committee
Information to be made available by Commissioner to ward committees
- Standing committee decisions
- Resolutions of the Council
- Budgets sanctioned to the Ward
- Ward maps
- Details of corporation properties
- Details of revenue streams
Information needed for proper functioning of committee
Procedure for functioning of ward committees
- Chairman shall endeavour to fix a particular day and date for meeting
- In case of emergency meeting can be called in 48 hours
- Meeting notice to be displayed in prominent public offices: ward office, water and electricity supply office, public health centres, etc.
- Steps to be taken to provide link to each ward and meeting notice and agenda on corporation website
- Ward committee members to give suggestions on agenda one week prior to meeting
- Meeting to be held in ward office or place near to ward office which enables citizens to be present
- Citizen to approach chairman or w.c. member for any issue related to ward development
- If no action taken, citizen to complain to the Commissioner
- Quorum for ward committee meeting is 1/3 of total members
- Meetings to be open to the public
- Videography of meeting may be done by public and posted on social media
Important rules to make ward councillor and secretary accountable
- Rule 3 – Ward committee shall recommend to the corporation for disciplinary action on those officers who fail to carry out resolutions of the Ward Committee
- Rule 5 – If chairman fails to call a meeting in a month, one-third of the ward committee members can requisition the chairman in writing to convene a meeting calling attention to the fact that a monthly meeting is due or specifying the purpose for which a meeting is necessary
- Rule 8 – Establishment of a Disaster Management Cell at ward level
What ward committees and residents can do
- Pressure BBMP to constitute area sabhas immediately
- Ensure ward committee and area sabha meetings take place regularly.
- Plan for your area, obtain programme of works and all other info related to ward
- Monitor implementation of all works and
- Conduct social audits of garbage management and other works